Whether you’re a freelancer working in the gig economy or are scaling your small business to new heights, how you collect payments says a lot about your company. The more complex this process becomes, the more effort you must devote to managing your payment system. As order management, on-time billing and reporting become essential to the success of your company, cumbersome financial platforms can negatively impact the amount of time spent running your business, a trade-off that takes you away from doing what you do best – solving your customer’s problems.
According to data from SAP Concur, 73 percent of small businesses rely daily on manual processes to send and collect payments. Relying on paper records may have worked in the past, but the outdated process can make it difficult to track outstanding payments. Customers can readily fall through the cracks, preventing you from collecting your full dues. Fortunately, thanks to technology, integrated payment platforms can simplify much of the billing and invoicing process saving you time and reducing human error. Sifting through piles of invoices and receipts becomes a thing of the past, as all your payment information is neatly displayed online whenever you need it.
The Keys to Simple Invoicing
1) Simplify the Payment Process
The first rule of effective invoice management is to streamline the entire payment process. Avoid the temptation to use invoices to market to your clients and instead embrace a simple design that clearly articulates what services or products were rendered and what is now due. This logic also extends to the payment process itself. When delivering digital invoices to your customers, ensure that they can pay using a credit or debit card and minimize the number of pages that they must navigate through to finalize their payment. This will prevent errors and helps guarantee faster payment.
2) Automate Payment Reminders
We’ve all been there, a bill arrives and we set it aside to be paid at a later date only to discover three weeks later that we have yet to actually pay it. Payment reminders are a quick and easy way to save time and resources when dealing with late accounts. Online invoicing solutions allow you to resubmit an invoice to a client as a reminder that payment is due. When looking for an invoicing platform, make sure this service is included.
3) Streamline Tracking and Reporting
Your invoicing system must enable you to quickly track the status of your payments. Once identified and sorted, you may then choose to close and properly file the invoice, extend the invoice’s payment terms or send a payment reminder to your customer. Proper invoice analysis also helps in forecasting the demand for goods and services, while helping you maintain appropriate inventory levels. A simple and easy to navigate dashboard with export functionality is essential to streamline your tracking needs.
Click2Pay: Send Professional Invoices for Free
Our convenient Click2Pay service lets you send digital payment request to anyone, anywhere in the world. Simply input their email address and the amount, and our free invoice system will notify them immediately. When we created Click2Pay, we streamlined the invoicing process. Your customer can pay you with their credit or debit card and they are not required to create a SolidTrust Pay account.
Your client’s payment is instantly credited to your secure STPay e-wallet and our easy-to-use dashboard allows you to easily track all your payment requests. Your invoices can be sent on a date and time of your choosing and our integrated payment reminder allows you to easily remind your clients about outstanding payments that may be overdue.
Let us take care of your invoicing needs so that you can take care of what really matters – growing your business. To start sending free invoices, login to your secure STPay eWallet and go to My Money > Invoices/Click2Pay.
Do you currently use an invoicing system? Let us know in the comments section. If you enjoyed this post, please subscribe to our Blog and follow us on Facebook and Twitter for news, updates and more helpful content!